Every business generates documents. Those documents accumulate and are eventually stored for safekeeping, but are documents really safe and secure in that back closet? Are they protected down in that leaky basement? With Business Records Management, your records are 100% safe and secure.

Our clean, safe warehouses are the perfect place for your documents. You can't afford to take any chances with your records, so trust Business Records Management.

How We Work - What You Can Expect from VirtuSync Records Management

OVERVIEW: VirtuSync Records Management Service

At an initial meeting with you, we will discuss the challenges that you are faced with and then propose our solutions. We show you how you how we will meet all of your requirements. Once you gain Client Status, we train your staff on how to set up or maintain a document retention and destruction schedule. We provide our document management services off-site or on-site, depending on your needs.

SERVICES: DETAILED DESCRIPTION - 6 AREAS OF SPECIALITY

Document Management

VirtuSync Records Management can help you manage and monitor your records retention schedule if you choose, providing advice and expert consulting as necessary. We can also provide you with a customized reference manual that documents your schedule and processes. If you're not sure which documents and records you should retain, we provide Record Retention Guidelines to help you.

Immediate Access to and Delivery of Documents

Each time you need a carton, file or document delivered or picked up, you simply email, fax, call or write us to let us know when you want it: next day, same day, rush (immediately), or whenever you wish. We can locate a file in seconds, much faster than it takes for file clerks to get to the filing cabinet to manually search for documents. We make sure that you have immediate access to your records and documents, and we provide delivery when you need it. VirtuSync Records Management also offers Scan On Demand service. any document, any time, any where.

Safe and Secure Document Transportation

Our professional staff uses our safe, secure, alarmed, climate-controlled company vehicles to pick up and deliver, ensuring that your documents are protected in transit. All vehicles are equipped with fire extinguishers to minimize damage in the event of an emergency.

Tracking and Tracing Documents

When we handle your documents, each transaction is automatically recorded using the most current bar code technology. This provides a complete audit trail of who handled your documents, including when and where. It truly is a complete "Chain of Custody." The technology we use is the same used by top records management companies worldwide, to ensure increased accuracy and minimize downtime. VirtuSync Records Management also has its own secure and proprietary database.

Other Document Management Services

VirtuSync Records Management can safely pack and ship your documents for immediate delivery anywhere in the world, per your specifications. In addition, we can receive, inspect, store and ship printed materials, providing Just-In-Time inventory management for your facilities. See more detail about our document shredding, imaging and scanning, and document indexing.

Billing and Record Keeping

We can provide billing and tracking by department or other unit, depending on your needs. Our systems allow us to customize reports for each customer and search for data in many different ways. Sample reports include: