Electronic Document Management Services

Electronic Document Management Services

At VirtuSync, we understand that the number of documents created in business procedures accumulates over the years. The organisation and storage of such documents can be overwhelming. VirtuSync has tailored a unique solution for your document management needs. Our Electronic Document Management Services program is a comprehensive system that enables our clients to have every essential document scanned and saved in a digital format. We will convert and manage all your records enabling easy accessibility for future use. Once the documents are scanned, they will be easily available to anyone who is authorised to see them. There are numerous benefits to this process:

Convenience & Ease

Each document will be stored electronically, so as to be accessed by any authorised person, regardless of their global location. This enables on-site employees, remote workers or distant clients to immediately access any document. Each document will be stored in a TIFF format so that it can be mailed or uploaded to a website in the least possible time. This will increase productivity and save you time and money.

Save Space

It is generally estimated that 1/3 of all office space is used for storage purposes. In this era of high space rents, you will no longer have to waste space storing documents in boxes and filing cabinets. With VirtuSync’s system, you will no longer need to have stacks of boxes and old filing cabinets on your premises. Reclaim your office space and put it to the best possible use.

Save Paper

It is important to protect the environment by using paper only when it is necessary. Many documents get copied numerous times, which costs ink and paper resulting in excess expenditure. Scanned documents do not need to be printed; they can be forwarded to unlimited people. This is an ideal method to save paper and simultaneously share records.

Paper Filing

A misplaced document or file can result in sheer wastage of productive time and resources trying to locate the same. However, when you partner with VirtuSync, we scan each document and set up a dedicated electronic filing system for you. You will never again have to seek out paperwork – it will always be at your beck and call.

Safe from Disaster

Fires, floods, earthquakes and other natural calamities could occur at any point in time. If the same transpires in any operational area, every stored document on the captioned premises would be lost forever. Documents that have been scanned and stored electronically are immune to disasters of any type. They can be stored in multiple locations and be accessible to any authorised user.

Return on Investment

When employees of an institution do not waste time searching for documents, spend unnecessary funds for purchasing boxes and filing cabinets, use extra paper and ink for copies and initiates to store all records electronically, this ultimately results in saving money for the organisation. The business receives a return on its investment – in the long run, the institution implementing VirtuSync’s Electronic Document Management Services will stand to save substantially and recoup the cost of implementing this system.

Allow VirtuSync to work for you. We do all the scanning services in-house and work with our reliable vendors to produce software products that help in storing your documents and maintain proper electronic filing systems. We have the proper equipment for all your scanning needs, a large and trained staff to handle every document of yours and the resources necessary to manage the entire system.

When you feel the need and necessity of this remarkable system, simply contact the dedicated staff at VirtuSync, and we will enable you to understand exactly how to get started. We will discuss important details with you such as what your requirements are which documents should be saved and which should be discarded, and what should happen before the process is initiated. There are a few steps which should be undertaken prior to the scanning process:

- Any staples should be removed from the documents.

- All documents should be put into boxes that have been labeled by category. It is a good idea to create a unique serial number for each box.

- Make a final copy of any document you will need while your records are being scanned.

VirtuSync offers a quick turnaround time for all your documents. Contact us today to see how we can bring about a phenomenal change in your work environment.